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| Susan Says: |
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Have you accepted the role of treasurer of the board but aren’t
an accountant? Do your eyes glaze over when you read or hear financial
jargon? Here is the book for you! This is a how-to-guide for the treasurer
of a small organization (or chapter of a larger one) who does not have
an accounting background. It is also valuable for executive directors
and other board members who want to understand the role of the treasurer.
It takes you step-by-step through how to handle bank accounts, financial
records, and treasurer’s reports. As the book progresses, it deals
with more complex issues such as budgeting, government reporting requirements,
preparing formal financial reports, and the work of an audit committee.
Contains lots of sample forms and examples to make the treasurer’s
job easier and keep finances under control. And it’s all been updated
for this second
edition.
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| Brief Excerpt |
Petty Cash
Petty cash is an amount of currency and coins kept on hand in an envelope or
a box. Its purpose is to avoid writing a check for small amounts.
A petty cash amount should be established by the board of directors. It should
be relatively small (maybe $10, $25 or as much as $100) and should be ''used
up'' fairly frequently—at least every two months. You do not want too large
an amount of cash to sit in a petty cash box. It is not safe and does not earn
interest. The amount needed can be determined by the frequency of its depletion.
If the amount is set at $25, the money should be spent until a small amount,
say $5.16, is left. Then, all the receipts (store-prepared or notes from a member)
should be totaled and a check requested for $19.84—to restore the fund
to $25 again. It is at this point that the disbursement of $19.84 should be “approved” and
a check written. This check should be made payable to the custodian of the fund
(that is, to an individual), not to “cash.” Then the cycle is repeated. |
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